Bits & Bytes Newsletter

June 2026

TOP STORY

A healthcare worker using a tablet alongside an illustration of a fax machine, with text overlaid reading "Is Your Fax System a Compliance Risk? 4 Things You're Doing That Put You at Risk".

Fax machines may feel like familiar office equipment, but for organizations handling sensitive information, they can create serious compliance and security risks. Many businesses continue relying on traditional fax systems without realizing the gaps they leave in audit trails, access controls, document retention, and regulatory reporting. If your organization operates in a regulated industry, understanding these risks is essential. This article explores four ways traditional fax infrastructure can expose your business to compliance issues and how modern cloud fax solutions help close those gaps.

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Most business leaders assume their IT provider is handling cybersecurity in the background — and in many cases, they are partially right. But there is a growing gap between basic IT management and active threat defense, and it is one most organizations do not discover until something goes wrong. This blog breaks down the real difference between a managed service provider and a security operations center, what each one actually does, and how to determine what level of protection your business truly needs.

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Top 100 Hospital System Eliminates 24-Hour Staffing Requirement with Enterprise Fax and Document Imaging

BYTES OF BRILLIANCE Top 100 Hospital System Eliminates 24-Hour Staffing Requirement

Is your organization still relying on paper-based workflows to manage critical patient records?

For one of the nation's Top 100 Health Systems, processing more than 23,000 faxed pages each month required round-the-clock staffing, manual document handling, and significant administrative overhead. By partnering with Bit by Bit to implement RightFax alongside an enterprise document imaging solution, they transformed their records management process. The result? Elimination of 24-hour staffing requirements, dramatically faster physician record reviews, and automated HIPAA-compliant audit trails.

Read our latest Bytes of Brilliance success story to see how they modernized patient records management and improved operational efficiency.

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FROM THE DESK OF BRUCE STEINFELD

Why One Fax Machine Can Undermine Your Hybrid Work Strategy

"Many organizations have invested heavily in hybrid work, cloud platforms, and remote collaboration tools. Yet some of their most critical processes remain tied to a single fax machine sitting in the office.

We recently spoke with an organization whose employees could access applications, collaborate securely, and serve clients from anywhere. But when an urgent document needed to be faxed, someone still had to drive into the office. A modern workplace was being limited by outdated infrastructure.

The challenge becomes even more serious during severe weather, power outages, or building closures. When employees cannot access the office, traditional fax operations stop, creating delays that can impact patient care, legal deadlines, and business transactions.

The reality is simple: if a critical workflow depends on a physical location, your hybrid work strategy is incomplete.

What businesses need today is infrastructure that supports how people actually work. Cloud-based fax solutions provide secure, compliant access from anywhere while improving business continuity and operational flexibility.

In today's workplace, continuity is not just about keeping systems running. It is about ensuring your team can keep working, no matter where they are."