Scaling Your Law Firm’s Technology Without Disruption

As technology and business rapidly change, it is key to be able to scale your firm and have your technology needs keep up. This could mean streamlining operations, automating tasks and leveraging technology for efficiency and not adding more IT infrastructure. You want to keep prioritizing case management, client management and administration tasks using cloud-based services. This removes the complex IT systems and allows for growth.  

Failing to align your IT strategy with your staffing roadmap can lead to: 

• Onboarding delays 

• Lost productivity 

• Compliance and security risks 

• Poor collaboration across offices or departments 

That’s why proactive law firms are turning to Managed IT Service Providers (MSPs) like Bit by Bit Technology Group to design a scalable, secure, and future-ready IT stack. 

Leverage the Cloud to Stay Agile 

One of the most powerful enablers of employee scalability is clou-based productivity tools. When you work in platforms like Microsoft 365, SharePoint of NetDocuments, you can hit the ground running, regardless of where you or your employees are located.  

Benefits of Cloud Tools: 

• Instant access to email, shared calendars, documents, and collaboration tools like Teams or Meet 

• No physical setup—new hires can be onboarded remotely 

• Improved version control and document sharing 

• Lower IT burden—no need to manage local servers or storage 

Hardware and Device Management 

Firm staff growth means more physical equipment: laptops, tablets, smartphones, printers, and dock stations. With out aa process in place, this can quickly spiral into an unmanageable situation.  

Key Considerations: 

1. Mobile Device Management (MDM) 
   Solutions like Microsoft Intune or ManageEngine allow you to centrally manage, secure, and wipe devices remotely. This is crucial if devices are lost, stolen, or if an employee leaves the firm. 

1. Asset Inventory Systems 
   Knowing exactly who has what device (and where it is) is key for budgeting, support, and security.  

1. Configuration and Standardization –Devices should come pre-configured with security policies, productivity tools, and access controls 

Scalable Licensing and Subscriptions  

As the team grows, so do your software expenses. Many firms overspend on licenses that they don’t need, or worse, under license and violate compliance rules.  

How to Future-Proof Licensing: 

• Choose platforms with flexible plans (like Microsoft 365 or NetDocuments) 

• Consolidate tools to reduce vendor bloat 

• Use a licensing dashboard to track active users and costs 

• Automate license reassignment when employees leave 

Essentials for Scalable Law Firm Security: 

• Firm-Wide Multi-Factor Authentication (MFA) 
  Prevents unauthorized logins—even if passwords are compromised. 

• Endpoint Protection & DNS Filtering 
  Protects laptops and devices from malware, phishing, and suspicious websites. 

• Zero Trust Architecture (ZTA) 
  A security model that verifies every user, device, and app—no assumptions, even inside your network. 

HR + IT = Smart Growth 

Technology is no longer just the responsibility of the IT department. When planning staff growth, your HR and IT teams must work in sync to: 

• Design streamlined onboarding processes 

• Maintain secure access to firm resources 

• Assign and track the right tools for the right roles 

• Eliminate unnecessary tech friction for new hires 

Bit by Bit specializes in working with law firms of 10 to 300 employees, helping both HR and IT leaders coordinate seamless growth strategies.  

Common Pitfalls to Avoid 

As firms scale, many encounters similar roadblocks. Here’s what to watch out for: 

• Onboarding delays due to device procurement or email setup 

• Shadow IT from staff using unauthorized tools 

• No documentation for access rights or license usage 

• Disconnected systems that don’t scale together 

Allow us to help you make the right technology decisions. Reach Out Today!